Accounting Specialist in Richmond, VA at Atlantic Constructors, Inc.

Date Posted: 1/28/2021

Job Snapshot

Job Description

Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years.

Job Title:  Accounting Specialist

Reports to:  Chief Financial Officer

Summary/Objective:

The Accounting Specialist is responsible for performing Accounts Receivable functions (timely preparation, recording, and collection of construction related customer invoices and related payment processing) and Accounts Payable functions (timely processing of vendor and subcontractor invoices, recording, and check processing) for the Company and other accounting functions as assigned



Essential Functions:

  • Performs the contract billing function including the preparation and recording of contract and other invoices according to contract and billing requirements; collects and processes payments from customers
  • Prepares and posts the daily cash deposit, processes credit card transactions, and processes other miscellaneous receipts
  • Addresses and corrects any discrepancies in accounts receivables or billings
  • Creates, maintains and updates customer files and account details including name, address or contact information for billing purposes
  • Maintains contract billing files, including change orders or modifications to contracts in conjunction with the project managers and construction support personnel
  • Assists with the monitoring of outstanding receivables, alerts responsible managers and others for aged receivables status, and assists with collection efforts
  • Processes accounts payable invoices and subcontractor invoices (obtaining proper approval, entering invoices into accounting system, scanning/saving invoices in proper location); includes heavy data entry, monitoring and coordinating electronic approvals, discrepancy resolution, and coding
  • Assists as necessary with the processing of the routine (weekly) and non-routine payments in the form of checks, eft and/or credit service payments; includes monitoring discount opportunities; verifying federal id numbers; scheduling and preparing payments; resolving discrepancies, providing additional documentation; ensuring credit is received for outstanding memos; issuing stop- payments,
  • Processes payment of employee expense reports by receiving and verifying expense reports
  • Process corporate credit card transactions with proper documentation and authorization
  • Communicates with the subcontractor/vendors regarding open issues and/or payments
  • Communicates and coordinates accounting policies, practices, and procedures with executives, vendors, and employees
  • Assists and maintains vendor compliance
  • Performs other duties as assigned

Supervisory Responsibility: No

Required:

  • 3+ years general accounting experience and/or equivalent combination of vocational training and experience
  • Excellent alphanumeric data entry skills
  • Strong organizational and time management skills
  • Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi- tasking skills
  • Thorough knowledge of applicable accounts receivable and accounts payable/general ledger systems and procedures
  • Proficiency in MS Office
  • Excellent written and verbal communication skills
  • Ability to consistently meet deadlines
  • Must be able to multi-task, work with minimal supervision, follow written and oral instructions, show attention to detail and demonstrate problem-solving skills
  • Must be able to pass post-offer pre-employment drug screen, and may be required to satisfactorily complete additional background checks as required (i.e. DMV, criminal history)
  • Must adhere to all company policy and procedures
  • Must be available to work assigned schedules and extended hours as needed including day, evening, weekend, and holiday hours

The work environment and physical demands required would be representative of those that must be met by an employee to successfully perform the essential functions of this job, and may include, but are not limited to the following:

 Work Environment:

  • Works in a professional office environment and routinely uses standard office equipment
  • Position may require visits to construction site


Physical Demands:

  • This role routinely uses standard office equipment such as computers, phones, photocopier, filing cabinets and fax machines

 Travel:

  • Requires occasional local travel
  • May require infrequent travel (typically not overnight)

 Preferred:

  • Vista/Viewpoint experience
  • Prior military experience
  • HS diploma or GED equivalent

Benefits:

Atlantic Constructors offers competitive benefits, for more information check out our comprehensive list on our website.  


At this time, Atlantic Constructors, Inc. will not sponsor a new applicant for employment authorization (work visas) for any position.

Atlantic Constructors, Inc. is committed to equal opportunity for all employees and applicants for employment without regard to race, color, religion, ethnicity, national origin, age, disability, sex (including pregnancy, childbirth or other related medical conditions), genetic information, sexual orientation/gender identity, veteran or marital status, or any other characteristic protected by law. If you would like an accommodation or any assistance in order to apply for a job, please call 1-877-WRK-4ACI for assistance, or fax your requested accommodation to 804-523-8781. Nothing contained herein is to be construed as an offer of employment or a binding contract of employment for a specific period of time. Employment can be terminated by either the employee or the employer at any time, for any reason, with or without notice.

EOE/AAP/M/F/VEVRAA-Vet/Disabled

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